FERPA / Solomon Amendment

Click here for answers to Frequently Asked Questions about FERPA

Notification of Rights under the Family Educational Rights & Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA), commonly referred to as the Buckley Amendment, was enacted in 1974 and applies to those institutions that regularly receive funding from the Department of Education.  FERPA was written specifically for students and guarantees these primary rights:

  • The right to inspect and review education records within 45 days of the day the university receives the request for review.

Students should submit a written request to the Office of the Registrar identifying those records the student wishes to inspect.  The education record will be reviewed under the supervision of an agent of the Office of the Registrar.  Students may not add or remove any information during the   review.

  • The right to seek to amend education records believed to be inaccurate or misleading.

After inspecting his/her education record a student can notify the Registrar, in writing, of any portion they believe should be changed.  The student should specify why the information is inaccurate or misleading.  If the University determines that the record should not be amended they will inform the student and advise the student to his or her right to a hearing.

  • The right to some control over the disclosure of information from education records.

The university discloses education records without a students prior written consent under the FERPA exception for disclosure to school officials with a legitimate educational interest.   A school official is a person employed by the university in an administrative, supervisory, academic/research or support staff position including the law enforcement unit and health staff.  A school official can also include a person or company   the university has contracted (such as an attorney, auditor or collection agent), persons or organizations providing student financial aid or   determining financial aid eligibility, amount or conditions of financial aid, or to enforce the terms and conditions of aid and accrediting organizations carrying out their accrediting functions. Education records will also be released without the students prior written consent in compliance with a judicial order or lawfully issued subpoena or in the event of an emergency if it is necessary to protect the health or safety of the student or other persons. 

A school official has a legitimate educational interest if they need to review an education record in order to fulfill their professional responsibility.

Institutions may disclose directory information about a student without violating FERPA. Directory information at GCU is defined as name, address, telephone number & e-mail address, enrollment status (e.g., undergraduate or graduate; full-time or part-time), major field of study, participation in officially recognized activities and sports, dates of attendance, degrees & awards received, most recent previous school attended, photograph and weight & height of members of athletic teams

  • The right to file a complaint with the U.S. Department of Education should the student allege the University is not in compliance with the requirements of FERPA.

                        Family Policy Compliance Officer

                        U.S. Department of Education

                        400 Maryland Avenue, SW

                        Washington, DC  20202-5901

  • Solomon Amendment

The Solomon Amendment became effective on October 23, 1998. Under the Solomon Amendment institutions are required to fulfill military requests for student recruiting information. Failure to comply may result in the loss of various forms of federal funding and Federal Student Aid.

Student recruiting information includes, but is not limited to:
Student name, address, telephone number, date of birth, place of birth, class, major, degree(s) received and educational institutions attended.

Under FERPA, students may request that directory information be withheld. This protection will be honored under the Solomon Amendment. Any student who wishes to have directory information withheld should request a no release. (Please refer to the FERPA FAQ section, How can I block the release of directory information?)
 

                 Adopted by Georgian Court University: June 2006

 

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