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Graduation Policies

The university holds a Commencement ceremony in May of each year, at which May graduates and graduates from the preceding August and December may participate. Only students who have completed all requirements for graduation (including all coursework prior to the Commencement ceremony) are eligible to participate in the ceremony. Students who have completed all requirements for graduation except for a few credits should consult the university’s Commencement webpage three months prior to Commencement for the current policy regarding participation.

NOTE: You must apply for graduation in order to receive a Diploma whether or not you plan to participate in the Commencement Ceremony.

Important Information

Application for Graduation (instructions/deadlines) | Name on Diploma | Request for Substitution/Waiver of a Required Course | Undergraduate Minor/Concentration Verification Form | Undergraduate Academic Requirements | Graduate Academic Requirements

Application for Graduation:
The Office of the Registrar recommends that students submit an Application for Graduation two semesters prior to the anticipated graduation date in order to ensure all requirements are being properly completed. The Priority Due Dates are as follows:

  • July 1 for May graduation
  • February 1 for August graduation
  • May 1 for December graduation

An Application for Graduation may be submitted after the Priority Due Date for a limited time. The Final Deadline Dates are as follows:

  • February 1 for May graduation
  • June 1 for August graduation
  • October 1 for December graduation

A $55.00 late fee is applied to all applications submitted once a graduating semester has begun.

Graduation applications will not be accepted if received after the final deadline.

Students who do not apply by the priority due date must apply and pass a preliminary degree audit by the final deadline date or will not qualify for graduation. Please refer to the information above or the Important Dates page for application deadlines. Also, please visit the Downloadable Forms page for a copy of the Graduation Application.

Audit results will be mailed to students to the address on file. Any questions or concerns about the audit should be referred to the academic advisor. If you believe an error was made in your academic audit, you must submit a written notification to the Office of the Registrar.

The Office of the Registrar must be notified immediately if, after applying, you change your graduation date. It will also be necessary to submit a new application for graduation for the appropriate year/term.

Name on Diploma:
The name on your diploma will appear exactly as reflected in our official records. If you wish your name to appear differently, a formal change of name request (with acceptable documentation) must be submitted to the Office of the Registrar by the due date of the graduation application. This includes the addition of a middle name. Please see the Downloadable Forms page for a copy of this form.

Request for Substitution/Waiver of a Required Course:
A substituted or waived course will not be adjusted on an official record without the Request for Substitution or Waiver of Program/Major Requirement form approved by the program director, the Dean of the appropriate School and the Provost. Forms should be submitted to the Office of the Registrar directly. Please see the Downloadable Forms page for a copy of this form.

Previous graduate credits will not be added on an official record without written request and official transcripts submitted to the Office of the Registrar. The Office of the Registrar will review for acceptability and forward to appropriate chairperson for content review. Students will be informed in writing regarding the decision. The University will accept up to 6 credits of a students graduate work from another accredited institution toward fulfilling the program requirements at Georgian Court. Courses acceptable for transfer are expected to be closely similar or comparable to Georgian Court courses and must have been taken within the last 5 years. Only grades of B or above are acceptable.

All approved forms regarding coursework must be received to the Office of the Registrar before an application for graduation is submitted.

It is the students responsibility to make sure that all University requirements, as listed in the GCU catalog of the semester/year of matriculated acceptance, are fulfilled and that proper course registration is submitted.

All degree requirements must be recorded as successfully completed by the end of the semester in order for graduation to occur. If this is not achieved, you will not receive a diploma or be eligible to participate in any Commencement activity.

If a student requested and was approved for a grade of Incomplete during their final semester, graduation will be processed following the six-week deadline for final grades. Diplomas will be mailed to the address on file if all University financial obligations are satisfied. If financial obligations are not satisfied your diploma and transcripts will not be released. It will be necessary to contact the Office of the Registrar directly when all debts are satisfied.

Undergraduate Minor/Concentration Verification Form:
All declared Minors and/or Concentrations must be certified by the Chairperson of the department in order to be included on a final transcript. A minor is NOT required to graduate. Student are responsible for submitting the approved Minor/Concentration Verification form directly to the Office of the Registrar. The Office of the Registrar is not responsible for forms not received. Forms must be submitted within the first 5 weeks of the semester of graduation. Nothing will be added to an academic record after graduation processing has occurred. If this form is not submitted and you have declared a minor or concentration, it will be permanently removed from your academic record. Students should hand deliver this form to our office directly. Please see the Downloadable Forms page for a copy of this form.

Undergraduate Academic Requirements

Undergraduate Basic Program:
Please note: Effective Fall 2007 matriculation, and revised in Fall 2011, the University changed the Undergraduate General Education Requirements. Please refer to the catalog of your matriculation for old requirements.

Georgian Court University insists that a certain breadth of subject matter is essential for the complete development of the truly liberally educated person. The General Education Program and Graduation Requirements are divided into two areas: 1) General Education Curriculum and 2) Graduation Requirements. Students must complete the requirements of each area. Please refer to the University catalog for the requirements.

Major Program:
The specific requirements for each major are listed under the respective disciplines.

Every candidate for either the B.A., B.F.A., B.S., B.S.W. or B.S.N. degree must complete a minimum of 120 credit hours to qualify for graduation.

The expected period of study required of students who enter as freshmen is a minimum of four years.

Transfer students are required to take a minimum of 30 credit hours and at least half of their major and minor courses at Georgian Court.

Undergraduates who do not graduate within the normal four-year time frame must meet the requirements for graduation as published in the catalog in effect at the time of enrollment at the university or in the program.

Georgian Court students enrolled in a joint degree program may count, as Georgian Court credits, up to 30 credits taken at the accredited institution affiliated with the joint degree. These credits may not be used to satisfy the 30-credits-at-Georgian-Court requirement but may be used to entirely satisfy the one half-of-the-major-taken-at-Georgian-Court requirement.

Graduation Grade:
A minimun cumulative grade point average of 2.0 (C) must be maintained.

Unless otherwise indicated for a specific major, a minimum cumulative grade point average of 2.5 grade point average must be maintained in the major field.

Graduation honors will be awarded based on cumulative Grade Point Average earned at GCU. For students following the previous general education program, at least 66 credits must be earned at Georgian Court University in order for a student to be eligible for degree honors. Only credits taken at Georgian Court, a minimum of 66, will be used in this evaluation. For students following the new general education program, at least 60 credits must be earned at GCU in order to be eligible for degree honors. The required GPA's are as follows:

Cum laude 3.6
Magna cum laude 3.75
Summa cum laude 3.9

Graduate Academic Requirements

Successful completion of specified credits for each program is required. Please refer to the specific program requirements listed in the Graduate Catalog in effect at the time of your last matriculated acceptance to the University.

Graduation Grade:
An overall average of "B" (3.0 cumulative grade point average) must be maintained.

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