Policies and Procedures

Withdrawal Policy

As stated in the university catalog, the following policy describes financial obligations for those students who officially withdraw or take a Leave of Absence.

Please note: Students are not eligible for a refund unless they have officially notified the Office of the Registrar and completed all requirements for withdrawal. The effective date of withdrawal is the date on which the Office of the Registrar receives written notice. No refunds will be made until the conclusion of the add/drop period. Students receiving financial aid should contact the Office of Financial Aid to ascertain the effect of a withdrawal on their financial aid eligibility.

Within the 1st  week of classes Add/Drop period—No charge
Within the 2nd week of classes Add/Drop period-No charge
Within the 3rd week of classes 25% of tuition plus all fees are charged
Within the 4th week of classes                          50% of tuition plus all fees are charged
Within the 5th weeks of classes 75% of tuition plus all fees are charged
After the 5th week of classes 100% of tuition plus all fees are charged

General fees and deposits are nonrefundable.

Residence and board: No adjustments are made for any temporary absence from the residence halls. Room and board refunds are based on the conditions described in the university’s housing contract.


Refunds are processed on accounts after all financial aid and loan disbursements are received for the current semester. No refunds will be processed on anticipated financial aid. Anyone who wishes to authorize GCU to hold any credit balance to be applied to future charges of tuition of fees must sign the Authorization to Hold Credit Balance form. No refunds of extra loan monies will be made directly to the bank—all refunds will be made to the student by form of a check in the mail.

Billing Hold Policy

Billing holds are placed on accounts with outstanding balances after the end of the fifth week of the semester.

No holds will be released unless balance is paid in full or proof of final payment method is received and verified. Only the director of student accounts determines special circumstances for release of hold.

Payments made by personal checks for over $2,000 require an additional three-day hold before a billing hold is released.

Any company reimbursement payments that are not received by the start of the next semester will be placed on hold until the previous semester is paid. If company reimbursements are not paid in a timely matter, this option will no longer be available to the student and the student will have to resort to other means of payments.

Students applying for loans will be placed on hold until the first disbursement is received.

TMS users will only be exempt from billing hold if their account has no delinquency of payments to the company for the current year.

Company Reimbursement Policy

Effective December 16, 2009, students who receive tuition reimbursement from their employer must submit a letter on company letterhead confirming the student's eligibility as well as the company reimbursement policy. This letter must be handed in at the start of every semester in order to avoid any late fees. Any fees or partial payments that are the students' responsibility must be paid by the current due date to avoid any billing holds. The only portion of the bill deferred through tuition reimbursement is the amount due from the company.

Those students who need proof of payment for company reimbursements must submit a Paid in Full statement request. This form is available under downloadable forms. Please note that the Office of Student Accounts does not have access to student grades and grade request must be made through the Office of the Registrar or through Self-Service.

Explanation of Fees

 Comprehensive Fee

This is a mandatory fee that all students pay each semester. The general fee covers the following: use of the library, ID card, student handbook/planner, lectures, cultural and social functions, student publications, Academic Development Center workshops, and reduced-rates for university-sponsored trips. The fee covers the usage of the Self-Service system and Angel. This fee is also used to cover the costs of network software, network cables, internet connections, access to e-mail, and maintaining the Web and student servers.

Parking Fee

All students are billed a fee for the parking permit. If you do not have a car or will not be parking on campus, it may be waived. To waive this fee, please contact the Office of Student Accounts at 732.987.2279.

Graduation Fee

There is a graduation fee of $165 whether you attend the ceremony or graduate in absentia. This fee covers the cost of the final degree audit, the diploma, the Commencement ceremony, and graduation regalia.

Accident Insurance

All full-time students are required to have accident insurance. This is a mandatory fee that cannot be waived.

Orientation Fee

This is a mandatory fee for all new full-time first-year and transfer students. Georgian Court University Orientation focuses on your transition to campus life. The program consists of a series of activities and events to help make new friends, feel comfortable in your new environment, and learn about services and resources available at the university.

Payment Options


You may pay with cash (in-person only), check, or money order. Checks are to be made payable to Georgian Court University with the student’s name and ID number visible on the check. Please note that there is a three-day waiting period for checks to clear if over $2,000. If a student is on a billing hold and paid by check, the hold will not be released until three days after check is received.

Credit Cards

This letter serves as a notice of the changes affecting credit card usage, the charging of convenience fees and alternate payment methods that will go into effect December 16, 2009.

 Implementing the charging of convenience fees was a difficult decision. The high cost to the university for processing credit cards, coupled with budgetary constraints as a result of the downturn in the economy has made this necessary. The policy of assessing convenience fees on credit card payments has been adopted by an increasing number of schools in recent years.

 Georgian Court University knows the importance of providing options that will help you and your family conveniently manage educational expenses. Thus, the University will be implementing an additional electronic payment option which carries no additional cost to the user. As of January 16, 2010, we will be accepting electronic checks or e-check. This allows the student/family to convert their paper check into an electronic check that will automatically debit your checking account.

 The university continues to accept the interest-free monthly payment plans offered through Tuition Management Systems. This payment plan offers students and families the option to spread their educational expenses over monthly installments. A nominal enrollment fee of $47.00 per term is charged by Tuition Management Systems. You can access Tuition Management Systems at www.afford.com/options or by calling 888.713.7234.

 If you need additional assistance or wish to contact the university about these changes, please e-mail studentaccounts@georgian.edu.

The Interest-Free Monthly Payment Option: Tuition Management Systems

Education expenses are easier to pay when spread over predictable, interest-free monthly payments. Our interest-free monthly payment plan option, offered in partnership with Tuition Management Systems, is an alternative to large annual or term payments and helps limit borrowing. The plan is available for a small enrollment fee, which includes convenient, interest-free, monthly payments; 24-hour, full interactive access to account information through Tuition Management Systems' Web site, toll-free automated account information, and personal account service Monday through Saturday.

Families and students may also take advantage of Tuition Management Systems' free Education Payment Counseling service. This service helps families and students make informed choices about combining the interest-free monthly payment plan option with a school-approved, educational loan of your choice. Education payment counseling helps you determine only the loan amount you need, keeping your monthly payments within your budget and helping reduce debt burden after graduation. For more information or to enroll in the interest-free monthly payment plan option, visit Tuition Management Systems' Web site or call 1.800.722.4867 to speak with an education payment partner.

TMS Customized Link -- https://www.afford.com/georgian

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