Please adhere to the following library policies.
Food and Beverage Policy
Circulation Policy for Students
Student Loan Periods
|Circulating books ++||28 days||2|
|Leisure Audio/visual||7 days||2|
|Academic DVD/VHS||7 days||2|
|Interlibrary loan book||**||**|
|Multimedia Equipment||7 days||0|
- ++ Graduate students may check out circulating books (excluding IMC Juvenile and Leisure books) for the full semester.
- ** Interlibrary loan book due dates and renewals are assigned at the discretion of the lending library.
- You may place a hold to be the next borrower if an Item is checked out. A hold can be requested at the Circulation Desk or online through our library catalog. No holds or recalls may be placed on course reserve. Pick up items within seven days after notification.
- If an item is lost or damaged you will be charged a replacement cost and processing fee based on the type of item. Borrowing privileges will be suspended if you owe more than $5.00. Grades and transcripts may be withheld if you have overdue items and/or owe $10 or more. Patrons are responsible for all material borrowed on their card including lost and damaged items, including interlibrary loan items.
Circulation Policy for Faculty/Staff
Your Campus ID serves as your library card and must be presented to borrow materials. The card may only be used by the person to whom it was issued; faculty members may arrange for a secretary or research assistant to use their cards in special circumstances.
Full-time Faculty: 40-item limit
Part-time Faculty, Administrators and Staff: 30-item limit
Faculty/Staff Loan Periods
|Material||Full-time Faculty||Administrators, Staff and Part-time Faculty
|Circulating Books||Annual May Due Date||Through the end of the current session
|Juvenile Materials||28 days||28 days|
(except current edition)
|3 days||3 days|
Circulation Policy for Alumni
Your alumni ID card obtained from the Office of Alumni and Donor Engagement (available at 732-987-2232) allows you to acquire a GCU library card at no charge. Valid identification showing your current address must be presented to register or renew your library card. It must be activated at the Circulation Desk before use and must be presented to borrow materials.
The library’s contracts with database vendors do not include remote access for alumni. New Jersey residents may obtain access to electronic resources through their local public library. Alumni can access our databases at the Library. Identify yourself to the librarian at the Reference Desk and you will be logged onto a reference computer if available. Current students have priority use of computers. A moderate amount of printing (5-10 pages) is permitted, however alumni are encouraged to email or save their documents to a jump drive.
Library borrowing privileges expire one year from date of issuance but may be renewed. You will be responsible for any fines for overdue, damaged or lost items. Replacement cards are $5.00. Your card may only be used by the person to whom it was issued. For additional information, please call the Circulation Desk at 732-987-2419.
Alumni Loan Periods
|Materials||Item Limit||Loan Period||Renewals||Overdue fines
(excluding IMC Juvenile)
|10||28 days||1||$0.10 per day $10.00 max
|Audio/visual material||1||In-library use only||0|
Academic Reserves Policy
The Sister Mary Joseph Cunningham Library (SMJCL) provides academic reserve services for both print and electronic resources.
- Print reserves are hardcopy materials that are already owned or licensed by either the Library or the individual Faculty member and are available at the Circulation Desk.
- Electronic reserves (eReserves) are limited to materials that are not owned by the Library or the individual faculty member but are instead obtained for temporary use through Interlibrary Loan and made accessible within Blackboard.
General Guidelines & Principles
- Requests to have an item added to the Library’s academic reserves are processed in the order received and may take up to three (3) business days to process. Delays in processing time may occur during periods of high volume, like at the beginning of the semester.
- Hard copies of journal articles should be submitted on 8 ½ x 11 paper and be free from underlining, highlighting or notes.
- The library is not responsible for loss or damage to personal items placed on Academic Reserve.
- Unpublished works such as a student paper, for example, must include written consent from the author before it will be processed and made available.
- All academic reserve materials are removed and returned at the end of each semester.
- Unclaimed materials are not retained by the library.
The Library’s eReserve service is limited to those resources that the Library does not currently own or license and can only be acquired through Interlibrary loan. Once received, the ILL team member uploads the item(s) to Blackboard on behalf of the Faculty member. They receive a watermark indicating the semester and year of use and are removed at the end of the semester.
However, if the item is already accessible electronically through one of the Library’s databases, for instance, the Library recommends that instructor choose one of the following three options (in this order):
The best practice for faculty to follow is to post only the bibliographic citation for the item—complete with Digital Object Identifier (DOI), if available, in Blackboard. This option negates all copyright concerns and provides an excellent opportunity for students to practice using the Library’s research tools and databases. This option may be better suited to upper division classes.
A similar option includes posting the bibliographic citation for the item along with a permalink, or “permanent link.” A permalink is a more durable, longer-lasting link that takes students directly to the resource. Permalinks can be generated for most electronic resources but the methods vary across platforms. Faculty can reach out to their liaison librarian for assistance on how to generate permalinks for inclusion in their Blackboard courses. This option also negates all copyright concerns, but deprives students of a learning opportunity. This option may be better suited to lower division classes.
A third option also exists, but requires additional effort on the part of the course instructor. An electronic copy (or copies) of an item currently owned or leased by the Library may be uploaded to Blackboard and still remain within the legal limits of copyright law. However, if this option is chosen, instructors must remember to remove anything that they uploaded at the end of each semester in order to remain well within the boundaries of both the law and our contractual obligations.
Lastly, if the Library owns the item in print format but an electronic version is needed for an online course or because access to the Library’s print collection is temporarily suspended, Faculty may contact the Access Services Department in the Library to request that a portion of the text be digitized and added to their eReserves in Blackboard. The Library reserves the right to decline requests that exceed fifteen (15) pages in length or potentially violate the Fair Use standard. Processing time for these requests may take up to five (5) business days depending on volume.
To submit a reserve request, click here.
Vale Reciprocal Borrowing Program Policy
Community Borrowers Policy
People 18 years of age and older who are not current students, faculty, staff, or alumni of Georgian Court University may have limited borrowing privileges for an annual fee of $100.00. Exempt from this fee are Religious Sisters of Mercy not affiliated with Georgian Court University, as well as Catholic clergy, sisters, or deacons living or working within the Trenton Diocese. Annual fees are not refundable. Library cards are valid for one year from the date of issue. You may check out up to five circulating books and renew once. You will be responsible for any fines for overdue, damaged or lost items. There is a $5.00 charge for replacement cards. The library reserves the right to suspend borrowing privileges for any patron who has fines or overdue books.
When librarians review documents submitted for Reserves they will be considering the four factors of Fair Use as provided by Copyright Law (Title 17, Section 107):
- Purpose of the Use
- Nature of the Work
- Amount of the Work
- Effect on the Market for the Original
The library will deny any reserve request it deems to exceed current fair-use standards.
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies of other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. GCU has the right to refuse to accept a copying order if it believes fulfillment would involve violation of copyright law.
Information Literacy Instruction Policy
In order to ensure the best possible learning environment and instructional experience for students, Faculty who request an Information Literacy (IL) session are expected to adhere to the following Information Literacy program requirements:
The Faculty member will attend the session with their students, whether in-person or virtually. However, if they are unable to attend, the Librarian may reschedule, cancel, or proceed with the class at their own discretion.
- Students benefit from the combined knowledge of having both the Faculty member and the Librarian present for the duration of the session.
- Students are typically more attentive and willing to participate when the course instructor is present and engaged.
The requesting Faculty member will schedule their class(es) with a Librarian as early as possible. Ideally, all requests for instruction will be made at least two weeks in advance.
- This affords the Librarian a reasonable amount of time to adjust their schedule if
necessary and tailor the instruction to meet the specific needs of the class and its
- This also increases the likelihood that the Information Literacy classroom (the Sambol Room, located on the top floor of the SMJC Library) is available at the preferred date and time.
- This affords the Librarian a reasonable amount of time to adjust their schedule if